Conditions
Kindly allow us to draw your attention to the fact, that the tour and marathon
race is subject to local conditions, where
both the forces of nature and conditions
are very different from standard conditions in our part of the world. This means
that force majeure situations can occur causing delays and cancellations that will
change the outlined programme. Weather conditions, road conditions, problems with
the vehicles, the others guests physical abilities together
with delayed flights
can all cause a change in the outlined programme and can mean some aspects of the
program will be cancelled.
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Finally acknowledge that tours are being constantly revised and improved based on
feedback from our customers and tour leaders. These revisions and improvements mean
that changes can occur in the program from the time of purchase and the departure
date.
Before departure all participants will receive that latest updated program.
The Tour is subject to Albatros Travel’s normal terms and conditions which as participant
you should be aware of.
EXCLUSION OF LIABILITY
Participants in an ordinary marathon are easily injured. The risk in connection
with The Polar Circle Marathon® is obviously not smaller. The Race Organisation
therefore recommends that you get a thorough medical check-up prior to running the
marathon. The above is also the reason for the following terms and conditions, including
in particular the exclusion of liability in clauses 2-3.
1. PARTICIPATION ON YOUR OWN RISK
By signing this document you accept that your participation in the marathon
is at your own responsibility and your own risk in any respect. You accept that
you cannot claim any kind of damages, indemnification or any other compensation
for personal injury, damage to property or any other loss, including any kind of
indirect loss in connection with your participation in the marathon, from The Race
Organisation, unless you are subjected to any kind of injury or loss due to gross
negligence on the part of The Race Organisation or their employees. On the other
hand, The Race Organisation cannot be made liable for negligence displayed by independently
participating third parties or the local authorities prior to, during or after the
marathon.
If you are injured in any way due to your participation in The Polar Circle Marathon®
that imply that you will be unable to go through with your stay in Greenland as
planned, you are also prevented from claiming damages, indemnification or any other
kind of compensation.
2. MEDICAL HELP
The Race Organisation will see to it that a Danish (English-speaking) doctor
is available to the participants. If any treatment that is not or cannot be carried
out by this doctor becomes necessary, it will be a matter between you, the local
therapists and your private Travel Insurance. You cannot hold The Race Organisation
responsible for any errors or any negligence caused by local therapists. If the
doctor or other assistants at the marathon find that it would not be defensible
to let a participant continue, the person in question will be taken out of the marathon.
The Race Organisation does not undertake any responsibility for such a decision,
which will be made out of consideration for the health of the participant.
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3. INSURANCE
Taking into consideration the special nature of the tour, all participants
are obliged to take out a private Travel Insurance. By signing this
document, you confirm that you have taken out or will take out the mentioned insurance
prior to departure.
4. SPONSORS
Even though the Polar Circle Marathon® is a small event, it requires the same organisation
and planning efforts as a major event. Therefore, the event is very dependent on
voluntary contributions and sponsors, whose interest The Race Organisation must
protect. As a consequence, on October 20 no runner must wear or promote any brand
or company that may conflict with the interests of a Polar Circle Marathon® sponsor.
If you consider wearing clothes with logos or writing exceeding 3x5 cm, please contact
The Race Organisation beforehand for a written permission.
The number allocated to each runner must be worn on the front of the shirt, and
must be visible at all times during the race. Runners that disrespects these necessary
regulations risks being taken out of the marathon and will not receive his/her medal
or running time. These rules will apply without any financial compensation.
5. FILM & VIDEO
Family, friends and other spectators are very welcome to shoot photographs
or make video recordings for private use. Professional photographers must collect
a written permission from The Race Organisation beforehand. All rights in relation
to the Polar Circle Marathon® belongs to The Race Organisation, and permission to
use the name The Polar Circle Marathon® or pictures from the event for commercial
purposes, must be obtained in writing from The Race Organisation beforehand.
6. THE LOCAL AUTHORITIES
Without the good will of the local authorities, the Polar Circle Marathon®
would not be possible. Traffic control and medical aid are some of the favours that
the Greenland authorities perform to help the success of the Polar Circle Marathon®.
Therefore, all participants must respect any request from the local police or authorities.
Any hostile confrontation between runners and local authorities would be an enormous
embarrassment to the Polar Circle Marathon®, and could result in a cancellation
of the marathon or like consequences. In Greenland, disputes are never settled through
direct confrontation and any Polar Circle runner seeking to settle a dispute face
to face with a police officer or local authority, risks losing his entry and will
face a massive financial claim for compensation from the Race Organisation.
7. FORCE MAJEURE.jpg)
Provided that the weather or like conditions out of the Race Organisations
control, inhibits the planned completion of the Polar Circle Marathon®, the following
will happen:
1) In case the incident occurs before departure to Greenland, the trip will be cancelled
and the payment refunded. If possible, all participants will be offered a compensating
journey.
2) In case the incident occurs after departure to Greenland, there will be no refund
of payment but as many elements of the itinerary will be carried through as planned,
with changes in the details of the program if necessary.
8. SUPPLEMENTS TO THE OTHER CONDITIONS
These conditions, in particular the exclusions of liability in clauses
2-3, form part of your agreement with The Race Organisation in connection with The
Polar Circle Marathon®. In case of any discrepancies between these conditions and
the rest of the agreement, these conditions shall take precedence.
9. CHOICE OF LAW AND VENUE
By signing this agreement, you accept that any dispute in relation to your
participation in the marathon will be subject to Danish law.
You also accept that any dispute that might arise in connection with your participation
in the marathon is to be decided by the Commerce and Companies Agency in Copenhagen
in the first instance.